Minutes


 * < [[image:charge.jpg width="295" height="196" align="center" caption="Our Charge"]] ||<  ||
 * < [[image:Why_do_we_have_Convocation.jpg width="240" height="320" align="center" caption="Why do We Host Convocation?"]] ||<  ||
 * < [[image:how_it_looks.jpg width="237" height="283" caption="How Should it Be?"]] ||<  ||
 * < __**Ideas from Meeting 5/20/2010:**__
 * 1) Traditionalist values have come full circle with Millennial values
 * 2) Depression Era parallels with today (need for hope in hard times)
 * 3) "Oh Brother, Where Art Thou?" theme
 * 4) 75th Anniversary of DMC
 * 5) Del Mar Works Out
 * 6) Patriotism-perhaps showcase a color guard.
 * 7) Professional development offered to Non-faculty Monday PM
 * 8) Professional development offered to Faculty Tuesday PM
 * 9) Division/department meetings Monday afternoon
 * 10) Honor those we have "lost" this year
 * 11) Plan for breakout sessions for custodians, techs and Physical Facilities folks
 * 12) Campus Initiatives: Strategic plan, QEP, budget, SACS, fitness initiative, TED
 * 13) Zumba move during Convocation (fun!)
 * 14) DMC Circle of Pride winners showcased
 * 15) Next meeting June 3rd at 1:00 PM in the TLC

Homework: Check out videos on Ted.com ||<  || **Homework: Be prepared to volunteer for one of the responsibilities on the** Checklist ||<   || **Homework: Be prepared to discuss topics for breakout sessions and determine the best day to host this event.** ||<  || **Homework: Be prepared to discuss topics for breakout sessions and employee awards.** ||<  || **Homework: Be prepared to discuss topics for breakout sessions and employee awards.** ||<  || **Homework: Be prepared to discuss topics for breakout sessions, schedule of events and employee awards** ||<  || **Homework: Be prepared to discuss an emcee** ||<  ||
 * < **__Ideas from Meeting 6/3/2010:__**
 * 1) Theme established around 75th anniversary and DMC successes
 * 2) //LOOKING BACK, MOVING FORWARD: CONTINUING ON THE ROAD TO SUCCESS//
 * 3) Music ideas: ** Moving on Up, On the Road Again, We Built This City, Still Shining After All These Years **
 * 4) Use past yearbooks for old photos
 * 5) Interview seasoned staff for anecdotal stories and use in video
 * 6) Honor the employees who are deceased
 * 7) Look into accomplishments in our community as direct results of DMC initiatives
 * 8) __Marketing idea__: Image dropping down to create stones in a cobblestone road which then progresses into asphalt and then into a diamond path.
 * 9) TEDx DMC subcommittee established
 * 10) Meeting on Tuesday, June 8th, at 1:00 PM in the TLC computer lab to choose TED clips and brainstorm ideas for our own staff to provide TED presentations
 * 11) Next meeting June 10th at 1:00 PM in the TLC
 * < **__Ideas from Meeting 6/10/2010:__**
 * 1) Checklist was passed around and members added their names to various tasks
 * 2) Members want to have Kim's Korner in order to make the event more fun
 * 3) Vicky will check with Dr. F and Claudia Jackson on whether we can proceed with Kim's Korner
 * 4) Members unanimously agreed that Kim be invited to be the emcee.
 * 5) Food/beverage idea: set up past (taquitoes), present (sweet rolls), and future (granola bars, yogurt, fruit) and have flyers for Zumba, Weight Watchers, etc. at the end of the buffet table
 * 6) Event program could be 8 1/2 x 11 instead of 5 1/2 x 8 1/2
 * 7) Save the Date flyer needs to be created soon
 * 8) Vicky will ask for CRO help to get started on a program cover to be used in Save the Date
 * 9) Image dropping down to create stones in a cobblestone road which then progresses into asphalt and then into a diamond path.
 * 10) Video interview should be targeted to alumni (instead of seasoned staff) and students
 * 11) Questions to ask in interview for video: What is Your Favorite Memory and How is DMC paving your way to success?
 * 12) Recognize the DMC employees who have deceased as part of the video
 * 13) Suggested interviewees are: Allied Health student who spoke at Board of Regents meeting in June, Collegiate HS and/or dual credit students, alumni in public safety/police force/fire station/hospitals/sound engineering/etc.
 * 14) Vicky will check to see if Creighton Award will be issued at this Convocation event or in the Spring 2011 event
 * 15) Ideas for the "Moving Forward" part of the slogan
 * 16) Photos and sketches of the Northwest Center
 * 17) Architectural sketch of the Memorial Classroom reno
 * 18) Photos of the campus as it is today
 * 19) TEDx DMC subcommittee still looking into various videos
 * 20) Next meeting June 17th at 1:00 PM in the TLC
 * < **__Ideas from Meeting 6/17/2010:__**
 * 1) Checklist tasks were discussed.
 * 2) Lucy James and Margarita Serna will assist with DMC Circle of Pride award
 * 3) Laura Parr reported that there were no selected Advisors of the Year
 * 4) Ralph Goonan and Will Diaz were in attendance to assist with ideas for the program cover
 * 5) 75th Anniversary logo and text "Looking Back, Moving Forward" on front cover. Background images of sepia colored Memorial Classroom from the past and true colored Memorial Classroom today.
 * 6) Ralph Goonan will create drafts and bring to next week's meeting
 * 7) Use photo of 1st DMC President in the program
 * 8) Easier to handle an 8x5 program instead of the 81/2x11 size
 * 9) The agenda will need a "slot" for a presentation on the 75th anniversary and events surrounding this event.
 * 10) Old Viking mascot is an important "flash of the past" so Vicky will incorporate this logo in the awards PPT
 * 11) Save the Date card will be more useful if sent by email-no need to print and send in campus mail
 * 12) Breakfast menu was discussed and Bennie will get a quote on mini quiches, pigs in a blanket, fruit platter, yogurt cups, coffee and hot tea. Perhaps post flyers for "wellness" initiatives on food table (Zumba, Weight Watchers, etc.)
 * 13) Del Mar TV will begin work on a video "Looking Back/Moving Forward"-gathering names of alumni and students to interview.
 * 14) Vicky will send out a request to DMCALL for awards to be included in the PPT
 * 15) Perhaps have the breakout sessions in the Center for Economic Development on Thursday morning
 * 16) Vicky received a request from Paul Bissell to showcase the Sound Recording Technology program with a 3 minute video of Latin Big Band sound that his students created
 * < **__Ideas from Meeting 6/24/2010:__**
 * 1) Checklist tasks were discussed.
 * 2) Ralph Goonan issued a sample of a program cover with the 75th Anniversary logo and text "Looking Back, Moving Forward". A background image of the Memorial Classroom building was used in a transition from sepia colored to true colored. Images of students from the past and the present were also used. (click HERE​ to see the sample)
 * 3) Members liked the use of a maroon background
 * 4) The sepia finish looked blurry and the idea was discussed to use an old photo of MC building at the top and photos of the new buildings on each campus (perhaps 3 total) at the bottom.
 * 5) Ralph will work on the cover design in the next two weeks (his office staff will be relocating next week)
 * 6) Ralph will send Vicky the 75th anniversary logo and she will create the Save the Date card to send via email
 * 7) Vicky issued a menu for breakfast and members discussed the cost ($2096). With budget cuts it might be wise to spend as little as possible. Vicky will talk to Dr. Figueroa about his thoughts on this.
 * 8) Members discussed the idea of including a "look back in time" message from Dr. Escamilla to be used in the program. Claudia will work with Dr. Escamilla.It was suggested to photograph the seal in the floor in the MC Building to be used as a watermark behind his message.
 * 9) Vicky will send an invitation to faculty/staff to host professional development sessions. Members determined that Thursday afternoon, August 26th, would be the best day to offer these and that the library would be the most desireable location. Vicky will contact Chris Tetzlaff about the use of rooms in the library. By setting the schedule and sending the agenda early, many folks can determine what they would like to attend and plan to be out of the office.
 * 10) Discussion ensued as to the number of folks who cannot attend these sessions and Vicky will include a survey question at each session to determine if a session "should be offered again".
 * 11) Vicky will send out a request to DMCALL for awards to be included in the PPT.
 * 12) Patty Walter will begin work on an insert to be issued at the door that includes the QEP logo and message to the campus.
 * < **__Ideas from Meeting 7/8/2010:__**
 * 1) Checklist tasks were discussed.
 * 2) New task was added for Hector Morales to contact a Color Guard for the event. Discussed saying the Pledge of Allegiance and then acknowledging those in the audience who have served in the armed forces. (NOTE: Make sure a flag is displayed in the Performance Hall)
 * 3) Vicky met with Dr. Figueroa and he approved the Save the Date card. She will send it before the beginning of next week.
 * 4) Ralph Goonan issued a sample of two program covers with the 75th Anniversary logo and text "Looking Back, Moving Forward". An archived image of the Memorial Classroom building was used at the top of the page and several photos of new buildings were used at the bottom. (click HERE​ to see the sample)
 * 5) Ralph will send Vicky the PDF version for the program.
 * 6) Vicky reported that Dr. Figueroa would like to narrow the choices for the breakfast menu to be more cost effective. Bennie will ask for a quote on:Fruit platter, mini quiche, coffee, bottled water, assorted juice.
 * 7) Several names were suggested for invitation to emcee the event: Sarah Contreras, Amy Jones, Carl Yowell, Dr. Figueroa, Claudia Jackson, Larry Lee, etc. Discussion was tabled for next meeting.
 * 8) Vicky sent an invitation to faculty/staff to host professional development sessions. Several responses have been received.
 * 9) Vicky contacted Chris Tetzlaff about the use of rooms in the library and they are tentatively reserved for the breakout sessions.
 * 10) Vicky sent an invitation to faculty/staff to send in descriptions and details of awards that they have received in the past year. These will be included in the PPT.
 * 11) Patty showcased several songs that might be used in the PPT or other areas of the event. Most members liked the first choice:
 * 12) Viva by Bond
 * 13) My Wish by Rascall Flatts
 * 14) Wake Up Everybody
 * 15) Claudia and Margarita shared information on a student contest to create an Alma Mater. Allen Roberts won the contest and it was suggested that he sing on stage or have it recorded and use in the PPT or elsewhere during the event.
 * 16) Vicky will ask the Performance Hall staff to assist Margarita with table setup.
 * 17) Hector suggested we showcase an alumni, Lloyd H. Hughes, who won the Congressional Medal of Honor during WWII.
 * < **__Ideas from Meeting 7/15/2010:__**
 * 1) Checklist tasks were discussed.
 * 2) Vicky reported that Divisional/department meetings MAY not be held Monday afternoon due to a visit from the Achieving the Dream advisor(s). She will be in contact with Dean Halcomb for the date/time for these meetings and will revise and resend the Save the Date card if necessary.
 * 3) Vicky reported that she has completed the program with the exception of the message from Dr. Escamilla and the finalized agenda.
 * 4) Bennie Clark received a new quote for breakfast that includes mini quiches, fruit platter, water, coffee, and juice. All members approved the new menu and Vicky will work with Bennie to purchase these.
 * 5) Vicky reported that she is working on the awards PPT and showed a few samples of slide ideas. Hector suggested the use of a Viking; however, there is no "true" image of a Viking that represents the College. He also suggested using the lighthouse in the PPT. Mary suggested that we also include the fitness initiative that Dr. Escamilla promotes.
 * 6) Hector reported that he was able to secure a 6 member color guard to come through the audience and onto the stage. Members suggested using Lee Greenwood's "Glad to be an American" during the procession. Then the emcee will ask the audience to recite the Pledge of Allegiance and veterans will be asked to stand for recognition. A photo of the display on the 3rd floor of the library that includes a Congressional Medal of Honor winner from WWII (Lloyd Hughes) will be the backdrop on the screen.
 * 7) Gerard mentioned that he has the names of those to interview for the video and will set up those sessions.
 * 8) Claudia suggested that the three students who won the contest for developing an Alma Mater be recognized onstage (one wrote the lyrics, one the musical score, and one sings it). On the screen will be the poster that was created (as well as projected on the screen as the Alma Mater is sung).
 * 9) It was suggested that the morning's event be one of inspiration. With the poor economical situation at the College, the idea was that folks should feel that the College will pull through this crisis. Several replied that humor would be better and wished again that Kim Frederick would agree to be the emcee.
 * 10) A suggestion was made to invite Dental Hygiene student (she spoke to the Board of Regents) to speak because her message was the epitome of why we do what we do at the College. Lucy will contact David Arreguin to determine the best way to reach this student.
 * 11) Vicky reported that the New Faculty Orientation will be discussed after Summer Academy next week. She feels that the Friday before the Convocation event, August 20th, will be a good time. Members may be asked to assist with topics that will be covered in the orientation.
 * < **__Ideas from Meeting 7/22/2010:__**
 * 1) Checklist tasks were discussed.
 * 2) Vicky reported that President Escamilla wanted Kim's Korner. Mary Afuso contacted Kim to see if he was still available to be the emcee and to work with Gerard to do Kim's Korner and he accepted the invitation.
 * 3) Vicky reported that she has completed the program with the exception of the finalized agenda.
 * 4) Vicky reported that she is still working on the awards PPT and that she will try to have something to show the committee next meeting.
 * 5) Hector was asked to contact Ramiro Chavez again to find out how they would like to enter the Performance Hall and if he would lead the audience in the pledge and also acknowledge the veterans.
 * 6) Gerard can include a waving flag video for the entrance of the Color Guard and then the image of Lloyd Hughes can be shown once the Color Guard is in place on the stage.
 * 7) Gerard mentioned that he has the names of those to interview for the video and is setting these up. The video will be interviews of alumni only-not current students. The title will be "Del Mar College Made My Dreams Come True".
 * 8) Claudia reported that she would work with the recognition of the three students who won the contest for developing an Alma Mater (one wrote the lyrics, one the musical score, and one sings it). It will be titled "Recognition of 75th Anniversary" in the program.
 * 9) Vicky reported that Rosie Valdez, the Dental Hygiene student who spoke to the Board of Regents will speak to the audience. This will be titled "Moving Forward" in the program.
 * 10) Vicky reported that the breakout sessions are set up and she is still working on the logistics of each event. ||<   ||
 * __Ideas from Meeting 8/4/10:__**
 * 1) Checklist tasks were discussed.
 * 2) Gerard reported that he has begun interviewing alumni for the video titled "DMC Made My Dreams Come True" and began filming Kim's Korner.
 * 3) Vicky reported that the President's Address will include a 15 minute presentation to introduce and inform the Achieving the Dream initiative.
 * 4) Another fifteen minutes was included in the program for a Review of the strategic plan by Ms. Lenora Keas.
 * 5) Tina Butler reported that Educators Financial Services is providing the breakfast and has requested a presentatin table in the foyer as well as a time slot on stage. Discussion ensued on past experiences with organizations using the stage as a platform to "put in a plug". It was determined that a 2 minute stage presence could be used during the Wrap-up.
 * 6) Vicky reported that she is still working on the awards PPT and that she will try to have something to show the committee next meeting.
 * 7) Hector reported that Ramiro Chavez would lead the audience in the national anthem, the pledge and also acknowledge the veterans.
 * 8) Vicky reported that the breakout sessions are set up and she is still working on the logistics of each event.
 * 9) The next meeting will be held in the Performance Hall and Vicky will work with that staff to determine a time to meet next week.


 * __Ideas from Meeting 8/11/2010:__**
 * 1) Met in Performance Hall with staff to review the agenda and logistics of the 23rd event.
 * 2) Shaun Meredith will have music playing in the foyer during the breakfast.
 * 3) Tina reported that she has initiated the creation of the posters to be used during promotion, created in appreciation for the breakfast to Educators Financial Services. Shaun reported that he has two easels she can use.
 * 4) Ushers will pass out Get Fit, QEP, and Professional Development flyers at the door, along with the programs.
 * 5) The 75th Anniversary logo will be shown on the back wall of the stage and the DMC "gobo" lights will shine on the side walls.
 * 6) Gerard will supply Lee Greenwood's "Proud to be an American" and the large US flag will drop from the ceiling as the color guard enters.
 * 7) The video screen will drop and the flag will raise before Kim's Korner.
 * 8) Kim will enter the stage after Kim's Korner and announce the "serious" video.
 * 9) Claudia will come to the stage to preside over the 75th Anniversary portion of the agenda. President Escamilla is part of that segment so he will remain onstage to do the President's address.
 * 10) President will introduce Lenora Keas
 * 11) Kim will introduce the Awards PPT and then introduce Ms. Rosie Valdez for her speech.
 * 12) Kim will then do the Wrap-up (notice to see back of program for all those who helped with the event, reminder to check the tables in the foyer and remove the "stuff" before noon, All-faculty meeting back in the Hall after the break, New Faculty Orientation on Wednesday, Divisional/Departmental meetings on Thursday morning, Professional Development Day on Thursday afternoon, and breakfast sponsored by Educators Financial Services).
 * 13) Gentleman from Educators Financial Services will speak about their services to the College.
 * NEXT MEETING: Saturday morning, August 21st, at 10:00 a.m. in the Richardson Performance Hall. **